You build.
We run the
back office.
Invoices, receipts, extra work, appointments, hours, payments: we take care of it, so you can focus on doing great work. Not a software package — a real office that helps you keep building.
A reply within one working day — no cost, no obligation.
Instead of hiring someone yourself — or your partner doing it at the kitchen table at night.
| 09:41 | you send a photo of a receipt — €212.80 |
| 09:44 | we book it to the right project |
| 11:15 | a client calls about the bathroom |
| 11:20 | we schedule the visit — it's in your calendar |
| 14:02 | extra work: extra pipe, photo sent |
| 14:19 | we confirm the extra work with your client |
| 17:30 | you simply built all day |
— this is what a Tuesday looks like with an office behind you
Less hassle in between, more sorted.
This is what a workday often looks like now: building, constantly interrupted by bits of admin — and still behind the computer at night. Soon you simply keep building, while we process receipts and invoices, confirm extra work, schedule appointments, keep your hours up to date and chase payments. Some things stay yours — ordering materials, for example. But the rest is done by the time you get home.
Now: stopping all the time for a receipt, extra work, an appointment or a payment — and still updating invoices and hours at night.
Soon: you keep building; green is what we do in the meantime — receipts, invoices, extra work, appointments, hours and payments. Only ordering materials is still yours.
What do we do for you?
Our team handles a range of admin tasks for you during office hours. That gives you a better grip on your business, lets you keep working, and frees up time for new opportunities.
We do the daily routine, so you no longer have to. Your bookkeeper, accountant and suppliers stay exactly who they are — we're glad to work with them. They do the specialist work; we make sure they get everything on time and complete.
Processing invoices and receipts
We pick up the invoices and receipts — from your mailbox, or forwarded from the job — put them in your books, match them to the right project and tick them off.
Works with Moneybird, Exact Online, e-Boekhouden and moreConfirming extra work
You send us a photo and a short description. We send a tidy confirmation to your client for approval — and we make sure the extra work actually gets invoiced and paid.
Managing your mailbox
We keep up with your mailbox and answer what we can. Only what needs your judgement reaches you. Need something yourself? You just call or message us — one line for all your paperwork.
Scheduling appointments
We call the client, set the date and reschedule when needed. Address, photos and the client's question are ready and waiting for you.
Works with your own calendar (Google, Outlook)Tracking hours
No more filling them in every day. We keep your hours up to date based on the planning — you only tell us when the day went differently.
Following up payments
We see which invoices are open and send a polite reminder on time — before it becomes a problem.
You don't have to hand over everything at once. Starting with just your receipts and invoices is fine too — that alone often saves an evening a week.
HOW THAT WORKS → you send this message from the job:
YOU → HELDERBEDRIJF
Extra pipe in the bathroom, client agreed. Photo attached. €380 ex VAT.
14:02 ✓✓
AND WE TURN IT INTO THIS — seventeen minutes later:
- project
- bathroom — Kastanjelaan 12
- description
- extra water pipe for washing-machine connection
- amount
- €380.00 ex VAT
- to client
- 14:19 — sent for approval
- status
- approved 15:03 — goes on the invoice
One fixed amount per month. No billing by the hour.
No setup fees, cancel monthly.
- Receipts and invoices processed and booked to the right project
- In your own accounting software
- Everything in Start
- + Extra work confirmed with your client and tracked
- Everything in Basic
- + Appointments scheduled and rescheduled
- + Your mailbox kept up
- + Hours tracked based on your planning
- Everything in Plus
- + Your mail answered — only what needs your judgement reaches you
- + Payments followed up until they're in
Want to hand over more? Then we put together your office to measure.
Working out quotes, checking purchase invoices, timesheets for your crew, prepping the payroll, project administration: for companies with staff we agree together what lands on our pile. One fixed amount per month, agreed in the intro call.
For comparison: employing someone two days a week yourself quickly costs €1,400–1,700 per month — a full-time admin employee earns around €2,900 gross on average, plus employer costs. And that's just the wages. If you don't yet have office space, a laptop, a phone, software licences, payroll and occupational health cover, add another €300–600 per month, plus recruiting and training. And you pay it in the quiet months too.
If it doesn't fit your business, we'll simply say so.
Starting costs you one conversation of half an hour.
Nothing to prepare, nothing to figure out, no system to learn. We do the setting up; you only tell us what keeps piling up.
Intro call — half an hour
By phone or on your building site. You tell us what keeps piling up, we tell you straight away what we'd take over and what it costs. Costs nothing, commits you to nothing.
We set it up
You give us access to your mailbox and the software you already use — Moneybird, Exact Online, e-Boekhouden, your own calendar. That's where we work; nothing to replace and nothing new to learn. We read up on your history and set everything up. Your part in this: about an hour.
We run alongside
From the first week, receipts, invoices, appointments and extra-work confirmations run through us. You forward a photo of a receipt and it's sorted. Cancel monthly.
No extra staff. Still an office.
Most builders solve it with a part-time office worker, or a partner who does it at night on the side. That works — until it doesn't: illness, a busy spell, or that person leaving. Side by side:
| Hiring someone yourself | HelderBedrijf | |
|---|---|---|
| What it costs | Count on €1,400–1,700 in wages per month for two days a week (incl. holiday pay and contributions) — plus a workplace or laptop, software and health & safety | One fixed monthly amount, cancel monthly |
| Before you can start | Vacancy, interviews, onboarding: easily two months | We read into your administration and run along within weeks |
| Illness or holidays | It sits still until they're back | There's a team behind it — it keeps running |
| When someone leaves | The knowledge of your business walks out the door | Your way of working is documented and stays yours |
We run your office. You hire no (extra) staff. You build.
You build all day. Then your second job begins.
You're a carpenter, bricklayer or installer. But after five you become planner, estimator, buyer, administrator, customer service and managing director. Often a partner or a part-timer catches part of it — but a real office, like a big construction firm has, isn't there.
Nine hats, one head. We take over the hats that don't require craftsmanship.
Your craftsmanship stays yours. The rest is ours.
STAYS WITH YOU
- Surveying and assessing the job
- Coming up with the solution
- Guarding quality
- Advising the client on the work itself
- Making your quotes and setting the price
- Ordering materials and purchasing
- Building & installing
LANDS WITH US
- Processing invoices and receipts
- Confirming and tracking extra work
- Scheduling and moving appointments
- Handling client email
- Tracking hours
- Following up payments
For building and installation companies of 1 to 15 people.
Whether you're still on the scaffolding every day yourself, or you run a crew of three and would rather put your time into sales and clients: the paperwork doesn't belong in your day. We know that work from the inside — hands-on experience from the building trade, combined with the skills of a proper office. You don't have to explain to us what a provisional sum is, why extra work gets agreed out loud on site, or why that receipt sits in the van for three days.
That's why we do this: letting builders make beautiful things.
Building in the Netherlands, but the paperwork is in Dutch?
You do good work, but Dutch quotes, invoices, clients' emails and payment reminders are a job in themselves. We run your Dutch back office: English with you, proper Dutch with your clients.
Tell us what keeps piling up. We'll tell you what we'd take over.
Four short questions. Within one working day you'll get a proposal for a half-hour call — by phone or at your place. No cost, no obligation. We speak English.
Thank you — your request is in. RECEIVED
We'll reply within one working day with a proposal for a time. Nothing to prepare.